Adding Athletes & Meet Entry - Post 3 ​

Hello again!

In this series of posts we will be stepping through how meettrax aims to make meets better. We will progress through the features in roughly the same order that you would be using them in real life. So, next up is Adding Athletes & Meet Entry. While the meettrax platform will support various scenarios, today we will be working from the perspective of a high school track & field coach.

Roster ​

Adding your athletes ​

First we need to add your athletes to the roster. Athletes can be added manually or via spreadsheet import. If you use Aktivate (formerly RegisterMyAthlete) we support an enhanced upload that provides the ability to only add athletes that have completed their registration process.

Don't worry, you can re-import as many times as needed and we won't create duplicates.

Athlete Profiles ​

When viewing an athlete's profile, you can review or edit their information as needed.

Your athletes will now have the option to "Claim" their athlete profiles. This will link their meettrax account to the athlete record. If approved by you, this opens up several exciting possibilities.

First, in our mobile app, the athlete can choose their preferred events. This information can be helpful when you are making meet entries.

Meet Entry ​

With your athletes added you are now ready to enter them into a meet! You can do entry by event or by athlete.

Entry By Event ​

Use the event list to review your entries. You can quickly see if you have met your team limit per event and filter to show only events with unmet limits. Open each event to view its entry details.

Clicking "Adjust Entries" will allow you to make any manually adjustments you need. At the top will be listed your existing entries with their seed times, which will be automatically populated. Listed next are the athletes not entered in the event but that have a recorded a mark - sorted with best time on top. Lastly is a list of all other athletes sorted alphabetically. Simply click "Add" and they are entered! Click "Edit Marks" to adjust seed times if needed.

Open "Smart Entry" for automated entry options. Select "Enter Top Athletes Using Season Marks" and your top athletes in the event will all be registered with one click! We have other ideas here, but would love to hear your suggestions.

Click "Reset" to delete all your current entries and start over!

Entry By Athlete ​

You can also make and review your meet entries by athlete. Quickly see and filter by athletes who have not met their meet limits.

Clicking "Adjust Entries" will allow you to make any manual adjustments needed.

Open "Smart Entry" for automated event entry options. Currently we have two available options.

• "Most Frequently Entered Events" will automatically enter the athlete into the events they have been entered into the most in the current season.
• "Athlete's Prioritized List" will automatically enter the athlete based on the preferences they have set in the mobile app as described earlier! This is a great option for some meets as it removes the need to gather all this information manually!

What options would you like to see added?

Viewing Meet Entries ​

With the entries in place, athletes and fans will now be able to view them on the web and in our mobile apps. If your athletes have claimed their profile they can even receive notifications informing them of their entries!

In Closing ​

We are committed to providing the best overall experience for meet entry. This process can be very cumbersome and tedious, but it doesn't need to be. What do you think about our progress? What are your thoughts and suggestions on how we can make it better?

Thank you for your interest and please reach out with your feedback and questions!

Next Post: Meet Scheduling!

-Jeff Hansen
jhansen@meettrax.com
meettrax.com